24th Anniversary of the First There First Care Conference & Gathering of Eagles

“Unmasking the Future of EMS”

Exhibitor / Sponsors Terms and Conditions

PAYMENT PROCESSING: By submitting the Sponsor Registration form, you agree to the charges to the credit card submitted for payment of the registration fees for the First There First Care EMS Conference – Gathering of Eagles. If registration is made by check or purchase order, you agree to be responsible for the charges whether or not you exhibit at the conference.

Agreeing to these Terms & Conditions verifies you have read the Rules and Regulations for the First There First Care EMS Conference – Gathering of Eagles. You can only register if you agree to the terms.

Exhibitor & Sponsor Cancellation Policy

Due to the limited amount of space and the cost to facilitate the First There First Care (FTFC) & Gathering of Eagles Conference, we have implemented the following policies

Conference Access

The registration fee or sponsorship level determines the quantity of individual access to conference sessions for the day(s) of the selected admission item. A registered exhibitor or sponsor may not split his or her access to another individual for any duration of the event.

Cancellations 

If for any reason (including Pandemic limitations) you will not be able to attend the FTFC/Gathering of Eagles conference during the week of June 14 – 18, 2021, all cancellations must be requested in writing to the sponsorship coordinator, Candace Pineda at Canpineda@mhs.net. You must indicate one of the below 2 options:

  • Option 1: You can transfer your registration to the 2022 conference Should the registered participant be unable to attend the conference, you can transfer your registration to the FTFC/Gathering of Eagles 2022 event without any additional fee.
  • Option 2: You can cancel your registration

Sponsor ($8000 and up)

Should the sponsor be unable to occupy and use the tabletop space, badges, and other optional items sponsored, the Sponsor shall promptly notify FTFC and Eagles Sponsorship Chair, Candace Pineda at canpineda@mhs.net. In the event of a cancellation prior to April 16th, 2021, sums paid will be refunded to the sponsor as follows: If 100% of the fee has been paid, 50% of the fee will be refunded; if 50% of the fee has been paid, no refund will be issued. If the cancellation occurs after May 15th, 2021, no refund will be given.

Exhibitor ($3500-$7999)

Exhibitors may request a refund until May 15th, 2021, and are subject to a 20% administrative fee. No refunds after May 15th, 2021.

No Shows

Exhibitors or sponsors who fail to attend the conference will forfeit 100% of the registration fee. No transfers or exceptions will be accepted. Those who did not pay in advance will be billed for the exhibitor/sponsor fee and payment will be due upon receipt of the invoice.

Receipt of Payment

All exhibitors or sponsorships commitments must be paid in full within 15 days from the start of the program unless you have made specific arrangements with the sponsorship coordinator. For any questions regarding exhibitor registrations or sponsorship commitments, please contact the sponsorship coordinator, Candace Pineda at Canpineda@mhs.net

Refunds

Please allow 90-120 days to process any refunds. Once your refund has been processed, you will receive an email confirmation. It can then take up to 7 business days for your refund to be reflected on your credit card statement.

Your funds will be returned via the same method you paid for your registration.