Conference Exhibitor & Sponsor Policies
Due to the limited amount of space and the cost to facilitate the First There First Care (FTFC) & Gathering of Eagles Conference, we have implemented the following policies:
Conference Access
The exhibitor fee or sponsorship level determines number of representatives granted access to conference sessions. A registered exhibitor or sponsor may not split his or her access to another individual for any duration of the event.
Cancellations
If for any reason (including Pandemic limitations) you will not be able to attend the FTFC/Gathering of Eagles conference during the week of June 12 – 16, 2023, all cancellations must be requested in writing to the Finance Section Chief, Vince Cinque at [email protected] . You must indicate one of the below two options:
Option 1: You can transfer your registration to 2023 conference
Should the registered participant be unable to attend the conference, you can transfer your registration to FTFC/Gathering of Eagles 2023 event without any additional fee.
Option 2: You can cancel your registration
- Sponsor ($5501 and up): Should the sponsor be unable to occupy and use the tabletop space, badges, and other optional items sponsored, the Sponsor shall promptly notify FTFC and Eagles Finance Section Chief, Vince Cinque at [email protected]. In the event of a cancellation prior to April 16th, 2023, sums paid will be refunded to the sponsor as follows: If 100% of the fee has been paid, 50% of the fee will be refunded; if 50% of the fee has been paid, no refund will be issued. If the cancellation occurs after May 15th, 2023, no refund will be given.
- Exhibitor ($3500-$5500): Exhibitors may request refund until May 15th, 2023, and are subject to a 20% administrative fee. No refunds after May 15th, 2023.
- No Shows
- Exhibitors or sponsors who fail to attend the conference will forfeit 100% of the registration fee. No transfers or exceptions will be accepted. Those who did not pay in advance will be billed for the exhibitor/sponsor fee and payment will be due upon receipt of the invoice.
Receipt of Payment
All exhibitors or sponsorships commitments must be paid in full within 30 days from the start of the program unless you have made specific arrangements with the sponsorship coordinator. For any questions regarding exhibitor registrations or sponsorship commitments, please contact the Finance Section Chief, Vince Cinque at [email protected] .
Refunds
Please allow 90-120 days to process any refunds. Once your refund has been processed, you will receive an email confirmation. It can then take up to 7 business days for your refund to be reflected on your credit card statement.
Your funds will be returned via the same method you paid for your registration.
If you paid by check/bank transfer/wire, please allow up to 120 days for a refund as we manage the large numbers of refunds (charges applicable if any).
Refunds
Please allow 90-120 days to process any refunds. Once your refund has been processed, you will receive an email confirmation. It can then take up to 7 business days for your refund to be reflected on your credit card statement.
Your funds will be returned via the same method you paid for your registration.
If you paid by check/bank transfer/wire, please allow up to 120 days for a refund as we manage the large numbers of refunds (charges applicable if any).
